Von Renner Elementary

PTO's By-Laws

By-Laws 

 
 


VON RENNER ELEMENTARY SCHOOL
Parent Teacher Organization
BYLAWS

 

ARTICLE I - NAME
The name of this organization is VON RENNER Elementary School Parent Teacher Organization (PTO as stated herein this document) located in Newman, California; in the Newman-Crows Landing Unified School District.
ARTICLE II - PURPOSE
The PTO is organized and shall be operated exclusively for charitable purpose within the meaning of Section 501(c)3 of the Internal Revenue Code of 1986 of the corresponding provisions of any future United States Revenue Law. (1)The purposes of this organization shall be to aid the students of VON RENNER Elementary School by providing support for their educational and recreational needs and to promote open communication between the administration, teachers and parents.
ARTICLE III - BASIC POLICIES
Section 1.
The organization shall be noncommercial, nonsectarian and nonpartisan. No part of the net earnings of the PTO shall benefit or be distributed to its members, directors, trustees, officers or other private person(s) except that which the PTO shall be authorized and empowered to pay reasonable compensation for services rendered and to make payment and distributions in furtherance of the purpose set forth in Article II hereof.

Section 2. This organization shall be non-profit and not affiliated with any religious or political organizations. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of organization.

Section 3. All checks written shall require two signatures; the PTO Treasurers, Co-President(s) or Secretary. Two different authorized persons must sign all checks written to an authorized person.

Section 4. Not withstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501 (c) (3) of the internal Revenue Code of 1954 and shall not carry on any activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501 (c) (3) or corresponding provisions of any subsequent Federal tax laws.

Section 5. No substantial part of the activities of the corporation shall be carrying on propaganda, or otherwise attempting to influence legislation, and shall not participate in, or intervene in (including the publication or distribution of statement) any political campaign on behalf of any candidates for public office.

Section 6. The organization may cooperate with other organizations and agencies concerned with child welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.

Section 7. No part of the net earnings of the corporation shall inure to the benefit of any member, trustee, director, officer of the corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the PTO), and no member, trustee, director, officer of the corporation, or any private individual shall be entitled to share in the distribution of any of the corporate assets on dissolution of the corporation.

Section 8. In the event of the dissolution of the organization, its remaining assets and properties shall, after payment of necessary expenses, be distributed to the Von Renner Elementary School Student body account to be spent on what the funds were designated towards when they were raised or if funds were undesignated student enrichment.

 

ARTICLE IV -MEMBERSHIP
A. Membership in the VON RENNER Elementary PTO will include all parents or guardians, all Teachers and Staff of the children attending Von Renner Elementary School, without regard to race, color, creed or national origin.
B. Membership entitles that person to attend general meetings, offer suggestions, express opinions, and have voting rights.

ARTICLE V - OFFICERS AND THEIR ELECTION
A. Officers of the PTO shall be one (1) President, one (1) Vice President or two (2) Co-Presidents, one (1) Treasurer, one (1) Secretary, one (1) or two (2) Bilingual Parent Coordinators (2) and the Immediate Past President(s) also serving as Parliamentarian(s).
B. Election to these positions (above), shall be held by schoolwide voting with ballots being sent home in May. Nominations will be opened for 5 school days before the voting. Nominations are to be made at least ten (10) days prior to election. Nominations will be sent home with current Kinder-fourth grade students, and will be mailed to the parents of incoming kindergarten students. 
C. Any member in good standing may be nominated.
D. The term of each officer shall be one (1) year. A person may be elected to the same office for more than one (1) term, but not to exceed more than three (3) years in one position, unless there is no opposition at the time of election.

  1. Officers shall assume their duties during the month of June.
    F. A vacancy occurring in any office shall be filled by a person appointed by the President(s) and approved by the Board.

ARTICLE VI - DUTIES OF OFFICERS
Section 1
1. It shall be the duty of all officers, listed in Sections 2 -6 below, to attend the Executive Board meetings and it shall be the duty of all officers to attend the general meetings.
2. If an officer misses two (2) consecutive meetings without notifying the President or other board member, it shall be assumed that the office be vacant. The President shall contact said member before any action is taken.
Section 2 
The President (Co-President(s)) shall:
1. Preside at all meetings of the PTO.
2. Coordinate the work of the officers and committees of the PTO in order that objectives may be promoted.
3. Understand the By-Laws and ensure that the By-Laws are conformed to.
4. Communicate with the Principal all information pertaining to PTO events and meetings.
5. Be a member ex-officio of all committees.
6. Coordinate the work of the Fund Raising Coordinator.
7. With the Treasurer, develop a comprehensive budget for the coming school year.
Section 3
The Vice President (not applicable when there are 2 Co-Presidents) shall:
1. Act as an aid to the President and shall be prepared to take over in the President’s absence.
2. Know and understand the current By-Laws.
Section 4
The Treasurer shall:
1. Keep permanent books of accounts and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the PTO.
2. Receive all moneys for the PTO, giving receipts and deposit them in the name of the PTO, in a bank approved by the Executive Board.
3. Secure two (2) signatures on all checks. Any two (2) of the following are authorized to sign: Treasurer, Co-President(s) and Secretary.
4. Keep the membership informed of expenditures as they relate to the budget adopted by the PTO.
5. Keep an accurate record of receipts and disbursements in the ledger.
6. With the President(s), develop a comprehensive budget for the coming school year.
7. Understand the meaning of “501(c) 3.”
8. Be responsible for filling out and for filing all tax returns and other forms required by government agencies.
9. Know and understand the current By-laws.
Section 5
The Secretary shall:
1. Keep an accurate record of all proceedings at all meetings of the PTO.
2. Make copies of the PTO meeting minutes available to the office.
3. Prepare a list of all unfinished business of the use of the President(s).
4. Be prepared to refer to minutes of previous meetings.
5. Keep a current copy of the By-Laws and standing rules.
6. Perform other such duties as may be necessary, such as, correspondence, mailings, flyers, thank you notes, etc...
7. Maintain a complete file of all approved minutes, agendas and materials distributed at any official PTO function.

  1. Prepare the agenda
    9. Know and understand the current By-laws.
    Section 6
    The Past President shall:
    1. Remain on as a member of the Executive Board.
    2. Advise the newly elected Board as needed.
    3. Take on the role of Parliamentarian.
    4. Know and understand the current By-laws.
    Section 7
    The Fundraiser Coordinator shall:
    1. Make a tentative time line calendar of fundraiser and events of all upcoming activities prior to the end of the school year. The calendar must be coordinated with the Principal’s master calendar.
    2. Present to the Executive Board all fund raising information or opportunities.
    3. Prepare and distribute fundraising fliers to students, faculty and staff.
    4. Know and understand the current By-laws.
    Section 8
    The Parent Bi-Lingual Cordinator shall:
    1. Assist the Co-President(s) in giving support and keeping communications open with parents in the VON RENNER Elementary School, PTO membership, that speak Spanish.
    2. Know and understand the current By-laws.

Section 8

Publicity and Community Relations Coordinator shall:

  1. Contact local newspaper to:
    a) Have events put on newspaper calendar.
    b) Notify reporters of any interesting PTO news.
  2. Make sure all events are posted on the school marquee.
  3. Make sure all events are on the school and district calendar and posted on the VR PTO web page.
  4. Make sure signs are posted around school for PTO events.
  5. Make sure notices are sent home for PTO events
  6. Make sure Dojo, Remind, and all calls are sent out for PTO events.
  7. Know and understand the current By-laws.

Section 9

Volunteer Coordinator shall:

  1. Coordinate with PTO officers and parents any volunteer help that may be needed in conjunction with the fundraisers or any PTO sponsored events. 
  2. Know and understand the current By-laws.

Section 10

Box Top Coordinator shall:

  1. Responsible for distributing box top collection sheets to the student body.
  2. Collects and tallies box top totals.
  3. Submits all box tops for reimbursement.
  4. Know and understand the current By-laws.

Section 11

Membership Coordinator shall:

  1. Does outreach to the parents to encourage participation in the PTO.
  2. Know and understand the current By-laws.

Section 12

Directory Coordinator shall:

  1. Maintains contact information for all PTO officers and membership.
  2. Know and understand the current By-laws.

Section 13

Harvest Carnival Coordinator shall:

  1. Plans and coordinates Harvest Carnival in October.
  2. Contracts on behalf of PTO local vendors to have tables to sell merchandise
  3. Plan activities and possible fundraising activities in conjunction with fundraising coordinator
  4. Know and understand the current By-laws.

Section 14

Winter Wonderland Coordinator shall:

  1. Plans and coordinates Winter Wonderland in December.
  2. Contracts on behalf of PTO local vendors to have tables to sell merchandise
  3. Plan activities and possible fundraising activities in conjunction with fundraising coordinator
  4. Know and understand the current By-laws.

ARTICLE IX - COMMITTEES
Section 1
All committees must correspond directly with the President/ Vice President to show each plan of action for desired activity, motion, etc. Immediately upon completion of any event, only the following PTO Executive Board Members are allowed to count any and all moneys: President/ Vice President Treasurer, Secretary, school Principal or a Board Member appointed by one of the preceding Members to assist in facilitating the action. Members of the committee must hand over all funds, receipts and affiliated materials to the Treasurer (or appointed person) immediately after the event completion.  It will be counted and deposited within 2 school days of the completion of the event.
Section 2
The chairperson or committee shall present plans of work to the Executive Board for approval. No works shall be undertaken without the consent of the Executive Board.
Section 3
The chairperson and/or committees shall serve until their assignment has been completed.

ARTICLE X - FINANCES
Section 1
The VON RENNER Elementary School, Parent Teacher Organization shall carry over from the end of the school year into the next school year, a minimum balance of $3,000.00.
Section 2
A tentative budget shall be drafted in the fall for each school year and approved by a majority vote of the executive members present.  The treasurer shall keep accurate records of any disbursements, income, and bank account information.
Section 3
Each year, before the start of school, the BUDGET, along with a list of goals and activities, shall be given to the SCHOOL PRINCIPAL and the SCHOOL DISTRICT for their records.

Section 4.

Two authorized signatures shall be required on each check. Authorized signers shall be the president, treasurer, and principal. Section

Section  5. The treasurer shall prepare a financial statement at the end of the year.

Section 6. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with the membership’s approval, spent for the benefit of the school.

Section 7. The fiscal year shall coordinate with the school year.

ARTICLE XI - IRS NUMBER
The Internal Revenue Service Employer Identification Number (EIN) for VON RENNER Elementary School PTO is 76-0714515
ARTICLE XII - AMENDMENTS
Section 1
These By-Laws may be amended by a majority vote at any regular meeting, provided notice has been given at the previous regular meeting, or thirty (30) days written notice has been given to the members.
Section 2
These By-Laws shall be revised annually (in June) by current Executive Board Members.
ARTICLE XIII - AGENDA
Meeting of the PTO shall proceed in the following order:
1. Welcome - Call to Order
2. Roll Call
3. Approval of previous meetings minutes
4. Treasurer’s Report
5. Principal’s Message
6. Co-President’s Message
7. Committee Reports

  1. PUBLIC COMMUNICATION – AGENDA & NON-AGENDA ITEMS Any person wishing to comment on agenda and non-agenda items may do so. Please stand up and state your name. It would be appreciated if you would limit your comments to three minutes.
    New Business
    10. Old or Unfinished Business
    11. Announcements - including date and time of next meeting 
    12. Adjournment
    ARTICLE XIV - BY-LAWS
    Section 1
    The By-Laws of the VON RENNER Elementary School, Parent Teacher Organization were created on July 15, 2008.;
    Section 2
    The By-Laws of the VON RENNER Elementary School, Parent Teacher Organization is to be revised/reviewed in June 15th, 2017.